Event Planning Tips: How to Make your Annual Meeting Standout
No matter the industry, Annual Meetings bring together sales teams, investors, clients, and other important partners of an organization to get an update on the status of the company and reinvigorate everyone's energy for the year to come. It's truly the one time a year you have to leave a lasting impression on everyone and inspire them for an innovation and productive year. Even for small businesses like startups and entrepreneurs, hosting annual meetings with your investors are key moments to keep them engaged and supportive of your product. Here are a few ways to vamp up your next meeting and ensure everyone leaves with their wheels turning.
1. Time for Socializing
At so many conferences and meetings, there is an overload of information without the opportunity for some downtime. In addition to little time for attendees to go back to their rooms and recharge, having some time for them to grab drinks with fellow attendees or go out and explore the area is enhances their experience by leaps and bounds. Tied in with this, pick a destination that makes it easy for people to go out and explore! They'll leave with stronger relationships and memories of a great time.
Whether it's an inspirational speaker, music act, local variety, whatever! Add something that will give your guests a chance to check-out from the agenda in front of them and gear all their attention to the stage. It's a nice way to break up a heavy session of information. Also, depending on the caliber, usually can guarantee some social content to enhance your brand awareness.
3. Innovative Activities
Long ago are the days of trust falls and obstacle courses. Think outside the box for ways to incorporate your brand culture with fun ways to engage guests. One of our latest favorites is virtual reality. You can completely immerse your guests in new situations without leaving the walls of your conference room!
4. Get Attendees Involved
No one wants to feel like just another number on the attendee list. You can involve your attendees through so many ways, but one of the simplest and most impactful is recognizing them. Through showcasing work they have done, offering awards, or asking them to share experiences in presenting/speaking to their peers, you can show your appreciation as a member of the organization.
5. Don't Be Afraid To Push Some Free Publicity
EVERYONE loves free stuff. And one of the best ways to get some free publicity is by using your employees, vendors and partners as walking billboards. The key is creating tasteful and impactful materials that they actually WANT to use. Unique items like phone chargers, tote bags, planners, etc.